Front Office Recruiting Coordinator

Front Office-Recruiting Coordinator

Location: San Jose, CA (Onsite 5 days a week)

We’re looking for a Front Office Recruiting Coordinator to keep our San Jose office running smoothly and help create a great experience for candidates and employees. This role combines hands-on office operations with recruiting coordination, from welcoming visitors to managing interview schedules and helping new hires get settled.

Recruiting Coordination

• Schedule phone, video, and onsite interviews across multiple calendars and time zones, partnering with recruiters and hiring managers to keep the process moving.
• Serve as candidates’ point of contact for scheduling and logistics, providing clear instructions, timely updates, and a welcoming interview experience.
• Coordinate interview agendas, meeting rooms, video links, and candidate travel as needed.
• Keep candidate records and interview details accurate in our applicant tracking system, follow up on outstanding feedback, and flag scheduling delays or bottlenecks.
• Generate and distribute offer documents for chosen candidates, verifying compensation precision and prompt delivery.

Office Operations & Front Desk

• Manage the front desk, welcome employees and guests, and coordinate visitor check-in and arrival logistics with internal hosts.
• Keep the office organized and well-stocked, including office supplies, kitchen inventory, the Forkable meal program, and company swag.
• Coordinate with building management, vendors, and IT on maintenance, repairs, office equipment, and access needs.
• Handle mail, shipping, and receiving, and support workspace setup and office layout changes as the team grows.

If this sounds like you — someone who thrives on variety, keeps a dozen moving pieces organized without breaking a sweat, and genuinely enjoys making people feel welcome — we'd love to hear from you. We move fast, wear a lot of hats, and figure things out together, so a flexible, can-do attitude goes a long way here.