Administrative Assistant

Company Overview

One Park Financial (OPF) is a leading Financial Technology company dedicated to empowering small businesses by connecting them with flexible financing and funding options. Our mission is to provide entrepreneurs with the working capital they need to elevate their businesses. At OPF, we believe in working with high-performing individuals who are ready to play an integral part in our company's expansion — because our success hinges on our people.

Why Join Us?

At OPF, we foster a dynamic and inclusive company culture that emphasizes collaboration, innovation, and personal growth. Our team is composed of passionate, driven individuals who are committed to making a difference. Here’s what you can expect when you join our team:

• Innovative Environment: Work with cutting-edge technology and be part of a team that is constantly pushing the boundaries of fintech.
• Professional Growth: We invest in our employees’ growth with continuous learning opportunities, training programs, and career advancement paths.
• Supportive Culture: Enjoy a supportive and inclusive work environment where your ideas are valued, and your contributions make a real impact.
• Community Focus: Be part of a company that understands the importance of small and mid-sized businesses to their communities and the nation’s financial health.
• High-Performing Team: Join a team of badasses who are committed to excellence and are integral to our company's expansion and success.

About the Role

The Administrative Assistant serves as the first point of contact for visitors and callers, representing the company with professionalism and warmth. This role is responsible for managing front desk operations, handling administrative tasks, and supporting the smooth day-to-day functioning of the office environment. The Administrative Assistant plays a key role in maintaining a welcoming atmosphere and ensuring efficient communication and coordination within the organization.

Responsibilities

• Greets and assists visitors, clients, and employees in a courteous and professional manner.
• Answers, screens, and directs incoming phone calls to the appropriate departments.
• Maintains security by following procedures for visitor sign-in, issuing badges, and notifying appropriate personnel.
• Manages the reception area to ensure it is clean, organized, and presentable at all times.
• Receives, sorts, and distributes daily mail and deliveries.
• Coordinates courier services, incoming/outgoing shipments, and maintains related logs.
• Maintains office supplies inventory at the front desk and places orders as needed.
• Assists in scheduling meetings, booking conference rooms, and managing calendars when required.
• Supports administrative tasks such as filing, data entry, scanning, and document preparation.
• Communicates and coordinates with office maintenance, cleaning staff, or vendors to ensure the reception and common areas are well-maintained.
• Handles ad hoc requests and provides support to various departments as needed.
• Contributes to team effort by accomplishing related tasks and supporting cross-functional collaboration.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Professional appearance and attitude.
• Strong verbal and written communication skills English and Spanish.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Customer service orientation and the ability to remain calm under pressure.
• High school diploma or equivalent; additional certifications in office administration are a plus.

Benefits

• Competitive salary
• Health insurance
• Growth and development opportunities
• Dynamic and collaborative work environment
• Company events and team-building activities