HR Generalist

About Us

AI Accountant (AiA) is building an AI-native platform transforming accounting and bookkeeping workflows. We simplify compliance, automate financial operations, and help businesses operate with clarity and confidence.

Backed by global investors like Y Combinator, we are scaling fast and building a team that combines speed, ownership, and sharp execution.

We're not building a feature company. We're building a category.

Job Summary

This role keeps the People team running. You will own candidate coordination, joining-day experience, admin logistics and HR documentation, so the team's time goes to hiring and people decisions. It is a hands-on coordination role with a clear path into Admin or HR Operations as AI Accountant scales.

What you'll do

Candidate coordination

• Schedule interviews end to end: align panel calendars, send invites and reminders, handle reschedules
• Follow up with candidates and interviewers so feedback and decisions don't stall
• Keep candidates engaged with timely updates at every stage
• Stay connected after offer acceptance until Day 1: regular check-ins, document collection, answering questions and flagging dropout risk early

Joining day and onboarding

• Own the Day 1 experience: welcome, desk and asset setup, team introductions, and taking new joiners out for breakfast or lunch
• Coordinate induction sessions and the first-week schedule

Admin and logistics

• Handle bookings for regular activities: venues, meeting rooms, travel and events
• Order and track props, supplies, welcome kits and event material
• Coordinate with vendors and keep spends within the agreed budget

Documentation and trackers

• Keep all HR sheets accurate and current: hiring, joiners, exits, leave and assets
• Manage health insurance documentation: employee additions and deletions, e-cards, and claim support with the insurer or broker
• Collect, verify and file employee documents; prepare standard letters as directed
• Compile monthly payroll inputs (attendance, leave, joiners, exits) for review

Employee support

• First point of contact for routine queries on leave, insurance and policies; escalate the rest
• Support townhalls, engagement activities and review-cycle reminders

Requirements

What we're looking for

Must-haves

• 6–12 months of HR experience, full-time or internship, ideally in a startup
• Graduate in any discipline; an MBA/PGDM in HR is a plus
• Strong Excel or Google Sheets skills: lookups, pivots, clean trackers
• Clear written and spoken English; comfortable following up with senior managers
• High attention to detail and discretion with confidential data
• Ownership mindset: you close loops without being chased

Nice-to-haves

• Experience with office admin, vendor coordination or event bookings
• Exposure to group health insurance processes
• Familiarity with an HRMS (Keka, Darwinbox, Zoho People or similar)
• Interest in fintech or experience in a fast-scaling company

How success in 90 days looks like:

Day 1 - 30: You will have learned our trackers, vendors and hiring process; run Day 1 for at least one new joiner

Day 30 - 60: You will own interview scheduling and post-offer follow-ups for all open roles; processed insurance additions without errors

Day 60 - 90: Run joining days, admin bookings and documentation independently; every HR sheet current without reminders

Benefits

Our Way of Life — The Karbon Values

• C – Collaborate to Win. We back each other and move with shared purpose—clients win when we win together.
• E – Excel Relentlessly. Precision matters. We aim for accuracy, consistency, and excellence in every ledger.
• O – Own It End-to-End. No loose ends. We take full responsibility—from data collection to final compliance.

Perks & Benefits

• Upskilling Policy: Access to courses, tools, and continuous learning.
• Team Outings: Offsites and outings to celebrate wins and build camaraderie.
• Engagement Initiatives: Hackathons, open demos, game nights, and more.
• Flexible Work-from-Home: Up to 12 WFH days every 6 months.
• Menstrual WFH: Women employees can avail up to 3 WFH days per month.
• Mobility Benefits: Relocation support and travel allowances.
• Parental Support: Maternity, paternity, and adoption leave.