Executive Assistant (13-Month Fixed-Term Contract)

Start date: January 2027
Duration: 13 months
Working pattern: In the office 4 days per week, with one flexible day working from home

Overall purpose of the role

To provide high-quality executive support to four senior managers and some of their team members, covering all aspects of diary management, travel and day-to-day administration. The role also provides cover for other members of the administration team during periods of absence.

Duties

Executive support

• Manage extensive and complex diaries for four senior managers, prioritising and resolving conflicts proactively
• Co-ordinate internal and external meetings
• Collate and produce meeting materials as required, including preparing and circulating agendas and follow-up actions
• Process and approve expenses accurately and on time
• Maintain confidentiality at all times

Travel and events

• Organise end-to-end business travel, including flights, accommodation, transfers, itineraries and any necessary visas
• Amend travel plans at short notice and co-ordinate with other EAs, PAs and departments where required
• Organise lunches, dinners and attendance at corporate events
• Review firm-wide travel expenses
• Book meeting rooms, including catering requirements

Team and business support

• Cover other EAs and provide support to other senior executives during periods of absence (e.g. holiday)
• Work as part of the administration team, answering incoming calls and taking or relaying messages as appropriate

In addition, the post-holder will undertake other duties as required and in line with business needs.

Requirements

Education and qualifications

• Bachelor’s degree highly desirable

Experience

• 5+ years’ experience providing personal assistance at a senior level within a professional services environment
• Strong, demonstrable experience of travel coordination, including complex international itineraries and visa arrangements
• Experience supporting multiple senior stakeholders and covering for colleagues
• Availability to start in January and commit to the full 13-month term

Skills and attributes

• A positive, can-do attitude
• Exemplary communication skills, both written and verbal
• Observant and detail-orientated in approach
• Discretion, with the ability to uphold confidentiality at all times
• Confident in nature but approachable
• A team player who is also a self-starter and shows initiative
• Excellent knowledge of the Microsoft Office suite, particularly PowerPoint

Benefits

Capula is dedicated to helping all employees flourish in their roles by supporting your professional development.

We will provide

• A competitive salary and bonus scheme

• Excellent staff development and training opportunities
• Corporate gym membership (and a complimentary wellness space in our London office)
• Generous pension contribution
• Free breakfast and lunch in our employee restaurant
• Private medical insurance and other benefits

Capula is committed to fostering a collaborative and inclusive environment, providing employees with the opportunity to develop their skills and advance their careers in the financial sector. We actively promote equality of opportunity for all with the right mix of talent, skills and potential, and welcome applications from a wide range of candidates.