Senior Executive Assistant - Munich

Job description

Reporting to – Max – CEO

Our Mission

At constellr, we're harnessing the power of space to solve one of Earth’s greatest challenges: climate resilience & security in a changing world. Our thermal satellite constellation delivers the most accurate land surface temperature data on the market, equipping commercial players, governments, defence agencies, and global institutions with the thermal intelligence they need to make strategic decisions – from national security and infrastructure to agriculture and climate resilience.

This is not a concept on a slide. Our first two SkyBee satellites have been in orbit since 2025, each flying a cryocooled thermal infrared instrument on a microsatellite, and our next satellites are already in the pipeline. Backed by a €37M Series A, we are now opening a new site in Munich to bring assembly, integration and test (AIT) in-house.

With offices in Brussels, Freiburg, Munich, Berlin and Toulouse, our multidisciplinary team of engineers, scientists and strategists is turning flight data from orbit into the next generation of thermal satellites.

Your Role

We are looking for a highly organized, proactive, and discreet Executive Assistant to support our CEO and Chief Strategy Officer. You will act as a trusted partner to two senior leaders, managing their time, priorities, and communications so they can focus on driving the company's vision and strategic growth. This role requires excellent judgment, the ability to juggle competing priorities, and a genuine interest in business strategy.

Based in our Munich office, you will work closely with international stakeholders.

This role offers a unique opportunity to contribute to a company at the forefront of the space sector.

Key Responsibilities

• Own and manage the calendars of both the CEO and CSO, ensuring their time is allocated to the highest business priorities and conflicts are resolved proactively.
• Plan and book all domestic and international travel, delivering complete itineraries, visas, accommodation, and logistics ahead of every trip.
• Serve as the first point of contact for internal and external stakeholders, handling all inquiries with professionalism and full confidentiality.
• Screen and prioritize incoming emails and correspondence, drafting responses in German and English on behalf of the executives where appropriate.

Meetings and Governance

• Organize logistic around board meetings, leadership team meetings, offsites, and strategic planning sessions from start to finish.

• Deliver agendas, briefing packs, and presentations in advance of each meeting; produce minutes and follow up on action items until they are closed.

Strategy and Project Support

• Coordinate cross-functional projects, working closely with department heads to keep deliverables on schedule.

Administration and Operations

• Solid hands-on administrative experience, including invoicing, expense reimbursements, and all administrative tasks related to supporting a CEO

• Maintain well-organized, secure filing systems for confidential documentation.
• Plan and run company events, executive dinners, and stakeholder engagements.

About you

Required

• 7+ years of experience as an Executive Assistant supporting C-level executives, ideally in a fast-paced or high-growth environment.

• Proven experience supporting more than one senior executive at a time.

• Knowledge of or experience in the space industry (e.g. satellites, launch services, space technology, or related aerospace sectors), with familiarity with key players, terminology, and market dynamics.

• Fluency in German and English (written and spoken, C1/C2 level), with the ability to draft professional correspondence and documents in both languages.

• Act as the lead Executive Assistant, coordinating the work of the other EAs across the company to align calendars, priorities, and processes and ensure consistent, high-quality support to the leadership team.

• Willingness to work from our Munich office.

• Exceptional organizational and time management skills, with strong attention to detail.

• High level of discretion and ability to handle sensitive information.

• A proactive, calm, and adaptable approach: you anticipate needs before they arise and stay composed under pressure and shifting priorities.

• Confident communication skills and the ability to interact credibly with senior stakeholders, board members, and investors.

Nice to Have

• Bachelor's degree, ideally in business, economics, engineering, or a related field.

• Background or strong interest in strategy, consulting, or corporate development.

• Experience supporting board meetings, fundraising rounds, or investor relations.

• Experience in a startup or scale-up environment.
• Additional languages beyond German and English.

Why join constellr?

• High-Impact National Security Mission: Be part of an ambitious mission to launch the world’s first commercial thermal infrared constellation, delivering sovereign-grade "behavioural" intelligence from space to close critical blind spots for defence, intelligence, and maritime surveillance agencies.
• Fast-Paced "New Space" Innovation: Work at the leading edge of a rapidly evolving defence sector. By leveraging modern, agile New Space methodologies, you will help design, build, and deploy dual-use thermal payloads into operational orbit at a speed and scale that traditional aerospace models simply cannot match.
• Broad Interdisciplinary Exposure: Accelerate your professional growth by collaborating daily with a diverse, international cohort of astrophysicists, software developers, and defence-system engineers.
• Inclusive & Scientific Culture: Join a high-trust team deeply committed to diversity, inclusion, and scientific excellence, where academic curiosity is paired with high autonomy and a flat hierarchy.
• Financial Upside & Well-being: Benefit from a Virtual Share Option Plan (VSOP) for permanent employees, giving you a true stake in the company's growth, alongside highly flexible hybrid working models.